Resources

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T. Carr
Technology Resources

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Have students save their documents to a disk.

1. Open the student document.

2. When you want to make a comment, click next to the word that you want to comment on, or select several words by highlighting with the mouse.

3. Click on Insert and then Comment. A comment box appears at the bottom of the page.

4. Type in your comment. Click close when you have completed your comment. The letters you see [TBC1] are my initials and the number indicates that this is the first comment.  Also note that  word after which I want to make a comment is highlighted.  When the student places his cursor on the highlighted word, a pop-up window appears with my comment. (To see a sample comment that would appear in the pop-up window, click the highlighted word "that" 5 lines up.) To edit or delete a comment, just Right click on the highlighted word and then click Edit Comment or Delete Comment. Be sure to save before exiting the file.

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You can create a test and hide (make invisible) the answers within the document.  You then can print the test normally for students and also a second copy with the answers to be used as a key.

1. Open a new Word document.

2.  For a Fill in the Blank question:  Type your statement as a normal sentence including the answer in its proper place in the sentence.  Right after the answer, hold down the shift key and the underscore key. This will put a line where the student’s answer will go.

3. Highlight the answer and click Format on the menu bar. In #1, highlight Thomas Jefferson."

4. Click on Font in the menu bar. Under Effects, put a check in the Hidden box. Your answer has now disappeared from the page.  You may also want to change the color of your answer text.  You can do this at the same time as you hide your answer by clicking the down arrow under Font Color. Your page will now look something like this:

5. To see your hidden text in the document on your monitor, click on the Show/Hide button  in the Standard tool bar. Your document will now look something like this. 

6. If you want to view your document, as the kids will see it, click on the Show/Hide button again.  Your document will go back to normal (without the answers).

Printing Your Document:

• To print the Student format for your test (no answers), just hit the print button like you would normally do. It doesn't matter whether you have the answers showing on the screen.
• To print the Teacher format (the key):
  • Before you hit the print button, go to Tools on the menu bar.
  • Click on Options and then the Print tab.
  • Under "Include with document," put a check mark in the Hidden text box.

It may take you a little longer the first time you do this, but once you get the hang of it, I think you will like it. You can hide the answers as you create the questions, or wait until you are completely finished with the test.

You can use this same procedure for any test item that requires you to put in a line for the student answer.

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If you use the same format for a task that is repeated, you might find it easier to create a template.

1. Open Word and click on File and then New.  You should see a screen that looks like the following:

2. Click on the radio button that says Template in the lower right hand corner, and then click OK.

3. Click on the radio button that says Template in the lower right hand corner, and then click OK.

4. Click Save.  Your file will be saved to the templates folder and will appear under the General tab.  If you want to create a new tab for the File New dialog box and place your template on that tab, choose File, Save, click the Create New Folder icon, give the new folder the same name you want to appear on the tab, and then choose Save.
5. When you open up this template, the text you originally typed in will appear.  Simply highlight it and begin typing your new text.  When you save your document, it will be saved as a word document.

    

You can create just
about anything that
needs alignment in
a table: tests, flyers,
newspapers, etc.
This web page was
created using tables.
To see a sample class
syllabus, click here.

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There are three ways you can create a table: 1) use the Table icon , click on the Draw Table icon  or click on Table in the menu bar and select either Draw Table or Insert.

Formatting Text Within A Table:

You can change the font, size and color of font in your table the same way you would in any ordinary Word Document. You can use the appropriate icons on the Tool bar or after selecting the text you can go to Format on the Menu bar.

Changing The Look Of Your Table:

 You can do all kinds of things to make your table look the way you want.  You can add borders or have invisible borders, add a patterned or color background to a single cell or to the whole table, add images, add cells or a table within a cell or table, include a bookmark or hyperlink-the possibilities are only as limited as your imagination.

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Character AutoFormatting:

1. If you type an ordinal such as 1^st, 2^nd, 3^rd, etc. Word superscripts the characters: 1^st, 2^nd, 3^rd .

2. The specific fractions ¼, ½, and ¾  are changed to ¼, ½, and ¾

3. Internet addresses are automatically changed into hyperlinks

In each of the above cases, if you click the Undo button  or press CTRL+Z immediately after Word performs its AutoFormatting, the formatting returns to normal.

 Numbered or Bulleted lists:

Press Enter twice and the bulleting/numbering is removed from empty paragraphs.  To turn on bullet/numbering formatting again, either start the list numbers over, or go back to the end of the last bulleted or numbered paragraph where you left off, and press Enter.

Disabling AutoFormat Settings:

1. Click on Format in the menu bar.

2. Click on AutoFormat and then Options.

3. Click on the AutoFormat As You Type tab.  Uncheck the boxes that apply to the action you want taken.

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Selecting Text:

From MicrosoftÒ Office 2000 9 in 1 For DummiesÒ Desk Reference

Changing Case

If you have discovered that you have left the Caps key on when you were typing and you don’t want all caps, try the following:

• If it is a single word, left click on the word, press the Shift key + F3.  Your word will be changed to lower case.

 Format Painter

 To quickly format text throughout a document, do the following:

1.  Click on the text for which you want to copy the style.

2. Double click on the paintbrush in the tool bar.

3. Go to the text in the document you want to change and drag the paintbrush across the text.  When you have finished, click the paintbrush icon again.

Indenting Lines and Paragraphs:

• To indent a line quickly: Click anywhere in the sentence and then click the increase indent  button or press Ctrl + M.

• To indent a paragraph quickly: Click anywhere in the paragraph and then click the increase indent button. If you want more than one paragraph, select the paragraphs you want and then click the increase button or press Ctrl + M.

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Mail Merge is a handy tool that allows you to insert designated information from a table directly into a form letter that you have created.  In this case, we want the program to automatically enter student names, textbook titles, and textbook numbers.

 Part I. The first step is to create a table that contains the information you want to include in the letter:  Name, Title, Number.

• Click on Table on the menu bar, Insert, and choose 3 columns and 6 rows.

• In the first row, type your column heads: Name, Title, Number.

• Fill in the information under each column heading. (If you want to alphabetize the names once you have entered them, put the last name first.

• Save this document and then close it.

Part II. Creating your letter and merging student information.

• Open Microsoft Word.

• In the Toolbar, click on Tools and the Mail Merge. The following screen should appear:

• Click on Main document, Create.
• Click on Form Letters and then Active Window
•  Create your letter leaving a space where the merged information will go
•  Click on Mail Merge Helper . This will take you back to the Merge window.
•  Click on Get Data.
•  Click on Open Data Source.
• Find your data file and double click.
• n the next window, click on Edit Main Document.
• Look at the Mail Merge toolbar.  You should see several new items.  Insert Merge Field and Insert Word Filed. Put your cursor where the first merge field will go. Click on Insert Merge Field.  A drop down window appears.  Click on Name.  This symbol, < Name>, now appears in your document. Hit the space bar once.  Move your cursor to the second place you want to put a merge field. Go back to the Insert Merge Field and click on Title.  <Title> now appears in your document. Go through the same process for the last field.
• When you have finished your letter, look at the Mail Merge toolbar. Click <<ABC>>> View Merged Data.  The information has now been merged to this document.